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Privacy Policy

Last updated: January 14, 2025

 

Thank you for taking the time to read this Privacy Policy. This Privacy Policy applies to the personally identifiable information that Agiloft, Inc. d/b/a Screens (“Screens,” “we”, “us,” or “our”) collects or receives through our interactions with you, your use of our website www.screens.ai or other websites that we link this Privacy Policy to (collectively, the “Site”), your use of any Screens service, application, platform, and other products that display or link to this Privacy Policy, your registration or attendance to any of our demonstrations, webinars, or other events (collectively, the “Services”).  

This Privacy Policy describes the information that we collect, how we use it, how we protect it, and the choices you can make about your information. This Privacy Policy does not apply to personal information that has been aggregated and anonymized where such information is no longer capable of identifying a specific individual.  Where Screens de-identifies or aggregates personal information, it will not attempt to re-identify such information.


Please note that we use cookies and other tracking technologies, including third-party tracking technologies (“Adtech”) on our Site.  We use Adtech to collect and perform data analytics regarding visits to our Site, to record how you interact with the site and our content, and to serve you with targeted advertising.


Information We Collect

Screens collects the following categories of personally identifiable information (personal information) in the manner described below.

 

A.    Identifiers such as contact details, such as name, email address, phone number, IP address, device identifiers, advertising identifiers or other unique identifiers.
B.    Commercial information such as transaction information, purchase history, financial details, and payment information.
C.    Internet or other similar network activity such as the website you came from, the pages that you visit on the Site, the time of your visit to the Site and the page you visit after leaving the Site, and the domain name of your internet service provider.
D.    Geolocation data such as device location (not precise geolocation).
E.    Professional or employment-related information such as business contact details in order to provide you our Services at a business level or job with us.

Sources of Personal Information

 

1. Information You Provide to Us. You may voluntarily provide us with personally identifiable information, including: (a) your name, email address, and any other information that you provide when you access the Site or Services, register to use the Site or a Service, or fill out forms that we make available via the Site or Services; (b) information that you provide to us when you contact us; or (c) any other information you voluntarily provide us while using the Site or Services, including documents, and document metadata.

2. Information We Collect Automatically. We automatically collect information that may personally identify you through tracking technologies (see the section “Cookies, Other Storage and Web Beacons” for more information). We also collect aggregated information that cannot be used to specifically identify you when you use or visit the Site or a Service that may be combined with information that does identify you.

3. Information We Collect from Other Sources. We may receive personally identifiable information from other sources, like third party data providers, public databases, or similar third parties. This information may include mailing address, job title, email address, phone number, intent data, user behavior data, Internet Protocol (IP) addresses, social media profiles, social media URLs, and customer profiles, for purposes of targeted advertising.

We may combine the information we collect from or about you with information that we receive from other sources and use it in the manner described in this Privacy Policy.

How We Use Your Information

Screens uses the personally identifiable information that we collect for the following purposes:

The purposes for which you provided it, including provide you the Site or Service;
To administer and provide you with information about your account, including, updated Site or Service terms or for billing and accounting purposes;
To send you information about your relationship with us;
To host events, webinars, sweepstakes, or other promotional activities;
To inform you about upcoming events or webinars or new features, products, or services;
To develop new products, features and services;
To process and respond to your inquiries or comments;
To personalize and enhance your experience using the Site and Services;
To manually review your documents for the purposes of improving the Services, including, but not limited to, the quality and completeness of your document metadata and train our AI models with your permission;
To generate and review reports and data about our user base and service usage patterns;
To deliver targeted advertising to you; 
To determine the effectiveness of our marketing and promotional campaigns; 
To compile aggregated and fully anonymized data for the purposes of improving and extending the Site or Services, including, but not limited to, securing the Site and Services and increasing the accuracy of machine learning classification models;
For legal reasons, including to carry out our legal obligations and enforce our rights, investigate misuse or misconduct, protect you or other third parties, to monitor, detect and prevent fraud, malicious activity, or for other privacy or security-related concerns; 
With your consent, to fulfill the purposes for which you provided the information, or in ways that we disclose to you when you provide the information; and
To administer, operate and improve the Site and Services and for internal business purposes.

How Your Information is Disclosed

Personally identifiable information may be disclosed to third parties in accordance with this Privacy Policy, and, if applicable, subject to the terms of your agreement with us if you are a Screens customer. You may choose not to share certain information as described in the "Your Choices Regarding Your Information" section below.

1. Third-Party Service Providers. We may use third-party service providers and business partners to perform functions in connection with the Site or Services. Examples include running our Services on cloud providers, using account management ticketing products, and sending you email and text notifications via messaging providers. The categories of third parties we may share personal information with are as follows:

-Ad Networks
-Cloud Computing Services
-Data Analytics Services
-Data Storage Service Providers
-Performance Monitoring Tools
-Retargeting Platforms
-Sales & Marketing Tools
-Testing Tools
-Website Hosting Service Providers

2. Business Partners. We may share your information with third party business partners, including referral partners.

3. Third Party Advertising, Social Media, or Analytics Services. We may use cookies, pixels, or other tracking technologies provided by third party advertising, social media or analytics providers, including, without limitation, Google, Facebook, or LinkedIn, these third parties may use the personally identifiable information that they receive from automatic tracking technology on our Site for their own purposes. Please see the section titled “Cookies, Other Storage, and Web Beacons” below for more information.

4. Business Changes. If we become involved in a merger, acquisition, sale of assets, bankruptcy, reorganization, dissolution, or other transaction or if the ownership of all or substantially all of our business otherwise changes, we may transfer your information to a third party or parties in connection therewith.

5. For Legal Purposes. We reserve the right to investigate fraud, abuse, illegal activities, violation of our policies or terms and conditions, or security incidents. We may disclose information about you to third parties if we have a good faith belief that such disclosure is reasonably necessary to:

-Take action regarding suspected illegal activities;
-Enforce or apply this Privacy Policy, our policies or terms and conditions;
-Comply with the law or guidance and cooperate with government or law enforcement officials or private parties;
-Protect our rights, reputation, safety, and property, or that of users or other third parties;
-Respond to claims and legal process (for example, subpoenas); and/or
-Protect against legal liability.

Cookies, Other Storage, and Web Beacons

We, along with our third-party service providers, third party advertising, social media, or analytics service providers, and business partners, may use cookies, pixels, web beacons, and other tracking technologies on the Site and Services (Adtech). These technologies are used to deliver the features and functionality of the Service and the Site, including tracking, analytics and personalization, and optimization of the Site and Services. We may also use these tracking technologies on the Site for marketing purposes. For more information on your choices regarding our use of Adtech, please see the “Your Choices Regarding Your Information” below.

1. Cookies. Cookies are small bits of information that are transferred to and stored in separate files within your computer's browser. You can instruct your browser to stop accepting cookies. But if you do not accept cookies, you may not be able to use all portions or all functionality of the Site and Services. Persistent cookies remain on the visitor's computer after the browser has been closed. Session cookies exist only during a visitor's online session and disappear from the visitor's computer when they close the browser software.‍

2. Web Beacons. Web beacons are small strings of code that provide a method for delivering a graphic image on a web page or in an email message for the purpose of transferring data. You can disable the ability of web beacons to capture information by blocking cookies.

3. Pixel Tags. We use "pixel tags," which are small graphic files that allow us and third parties to monitor the use of the Site and collect usage data. We use pixel tags, either provided by us or by third party advertisers, social media sites, third party affiliate partners or ad networks, to collect information about your visit, including the pages you view, the links you click and other actions taken in connection with our Site and use them in combination with our cookies. Pixel tags also enable social media providers and ad networks to serve targeted advertisements to you when you visit our or other websites.

Analytics Tools

 

We use third-party software tools on our Site and Services to learn more about how visitors navigate and view content on the Site and Services. These third-party analytics tools provide us with analytical information collected through their Adtech that we use to improve the Site and Services and to make sure they are easy to use.


1.    Session Replay Technology: Hotjar. We use a session tracking replay software called Hotjar, which records users’ actions on the Site and Services We use Hotjar’s services to help us better understand our users’ experience on the Site and Services, such as the amount of time you spend on certain webpages and how you navigate the Site and Services. Hotjar uses cookies and other technologies to collect data on user behavior and devices. This includes IP addresses, unique device identifiers, browser information, geographic location (country only), and your preferred language. Hotjar stores this information on our behalf in a pseudonymized user profile.


2.    HubSpot Analytics. We use HubSpot Analytics, a web analytics tool, to assist us in understanding how the Site and Services are used. HubSpot Analytics utilizes various tracking technologies to generate information we select about your use of our Site and Services, which may include information about websites or online services visited before a device accesses the Site or Services, metrics about the performance of our Site and Services, and information about how devices access our Site and Services. You can learn more about HubSpot’s practices with respect to Personal Information by reviewing their privacy policy, available at HubSpot’s Privacy Policy.

 

Targeted Advertising

 

We use service providers and other third parties to serve you customized email and internet-based advertisements. Those ad networks use Adtech and other tracking technologies to serve ads based upon your prior visits to the Site, Services, and other websites. These ad networks may place and store cookies on the devices you use to access our Site and Services and collect information including your browsing behavior, referring sites, and your response to advertisements. 


1.    LinkedIn Ads. We may use LinkedIn Ads to display search advertisements and to track when you have visited or used the Site or Services. If you click on a LinkedIn Ads advertisement, LinkedIn Ads stores a cookie on your device that is used to track the number of individuals who click on a LinkedIn Ads advertisement and are forwarded to the applicable website. To learn more about LinkedIn’s privacy practices, please refer to their privacy policy, available here. LinkedIn allows you to opt out of tracking associated with LinkedIn Ads. You may opt-out here or here.


2.    HubSpot Ads Pixel. We may use the HubSpot Ads Pixel for business-to-business marketing, including search engine optimization, competitor analysis, Site editing, and lead tracking and intelligence. 

 

Security

While we have implemented security measures to protect the information we process, we cannot guarantee against loss, theft and unauthorized use, disclosure, or modification. However, no transmission over the Internet or email is ever fully secure or error free. You should use caution whenever submitting information online and take special care in deciding what information you provide us.

Links to Other Sites

This Privacy Policy applies only to the Site and Services. The Site may contain links to third-party websites that we do not own or operate. We do not guarantee that we have endorsed or reviewed any links to third-party websites. The policies and procedures we describe here do not apply to third-party websites. We cannot control nor are we responsible for the privacy practices or content of these third-party websites. We suggest contacting these websites directly for information on their privacy policies and practices.

Your Choices Regarding Your Information

You have choices regarding the use of information on our Site and Services. You may have additional rights, as explained below, if you are a resident of the European Economic Area, Switzerland, Canada, certain U.S. states.

1. Changing Your Information. You may log into the Service to modify certain profile information that you have provided at any time.

2. Email Communications. To change your information regarding email communications, please unsubscribe from the footer of any communication or contact us at privacy@screens.ai.

3. Adtech. You can opt out of our use of Adtech in the following ways:


A)    Update Your Browser Settings. Most browsers automatically accept cookies. You can disable this function by changing your browser settings, but disabling cookies may impact your use and enjoyment of the Site. You cannot disable all cookies, such as cookies that are essential to the functioning of the Site. You can manually delete persistent cookies through your browser settings.


B)    Use Digital Advertising Tools. You can change your preferences with respect to certain online ads and to obtain more information about third-party ad networks and online behavioral advertising, visit the National Advertising Initiative Consumer opt-out page or the Digital Advertising Alliance Self-Regulatory Program. Changing your settings with individual browsers or ad networks will not necessarily carry over to other browsers or ad networks. As a result, depending on the opt outs you request, you may still see our ads.

4. Closing Your Account. Subject to the terms of your agreement with us, you may close your Screens account by deleting your account within the Service settings, contacting your account administrator or contacting us at privacy@screens.ai. Note that even if you request to close your Screens account, you may still have obligations under your subscription agreement with us.

5. Withdrawing Consent. If we have relied on your consent to process your personal information (which may be express and/or implied consent depending on the applicable law), you have the right to withdraw your consent at any time. You can withdraw your consent at any time by contacting us at privacy@screens.ai.

6. Opting out of Marketing and Promotional Communications. You can unsubscribe from our marketing and promotional communications at any time by clicking on the unsubscribe link in the emails that we send, or by contacting us at privacy@screens.ai. You will then be removed from the marketing lists. However, we may still communicate with you — for example, to send you service-related messages that are necessary for the administration and use of your account, to respond to support requests, or for other non-marketing purposes.

EU Data Subject Rights

If you are a resident of Switzerland, the United Kingdom, or a country within the European Economic Area (EEA), you may have rights under European data protection laws regarding the processing of your personal information. You have the right to access the personal information that we process and, in some cases, you may have the right to ask that your personal information be corrected, erased, or transferred (subject to limitations under applicable law). You may also have the right to object to or request that we restrict the processing of your personal information. If we collect personal information based on your consent, you have the right to revoke your consent.

If your Personal Information has been submitted to us by a subscriber and you wish to exercise any rights you may have under applicable data protection laws, please inquire with the applicable subscriber directly.

Residents of the United Kingdom, any country within the EEA, or Switzerland may file a complaint with a data protection authority. The data protection authority will require you to first attempt to resolve any complaint with us. Any other dispute arising out of or related to this Privacy Policy will be handled in accordance with the dispute resolution process indicated in our terms of service or website terms, as applicable.

1. Lawful Basis. If you reside in the European Economic Area or Switzerland (collectively the "EU"), where we are the data controller we rely on the following lawful grounds under the General Data Protection Regulation, the United Kingdom General Data Protection Regulation, or the Swiss Data Protection Act (collectively referred to in this Privacy Policy as "GDPR") to process (collect, store, and use) your personal information: (a) it is necessary for the performance of a contract with you; (b) our or a third-party’s legitimate business interest; (c) your consent; or (d) our vital interests. Our subscribers determine the lawful grounds for the processing of personal information submitted through their use of our Services and we limit such processing to our subscribers’ instructions.

2. Data Transfer Notice. We are located in the United States and transfer your personal information for processing in the United States. We make the transfer to the United States because it is necessary for the performance of a contract with you, or with your explicit consent. We also use standard contractual clauses (or the then-lawful data transfer mechanism recognized under GDPR or other applicable law) with our subscribers to provide adequate protection for the transfer and processing of your personal information in the United States. We also use the standard contractual clauses with our subprocessors to provide adequate protection for the transfer and processing of your personal information.

3. Individual Rights and Data Requests. Depending on your location, your jurisdiction, and subject to applicable law, you may have the rights below with regard to the Personal Information we control about you. We will respond to your requests within the appropriate timeline under applicable law:

-The right of access means that you have the right to request that we disclose what personal information we have collected, used and disclosed about you;‍
-The right of deletion means that you have the right to request that we delete personal information collected or maintained by us, subject to certain exceptions.
-The right to non-discrimination means that you will not receive any discriminatory treatment when you exercise one of your privacy rights;
-You can also ask us to correct or update your personal information, object to the processing of your Personal Information, ask us to restrict processing of your personal information or request the portability of your Personal Information;
-While you cannot opt out of service-related emails if you are an account holder, as this is an essential part of the Services, you have the right to opt-out of marketing communications we send you at any time. You can exercise this right by clicking on the “unsubscribe” or “opt-out” link in the marketing e-mails we send you, or you can contact us using the contact information below;
-If our lawful basis is your consent, then you can withdraw your consent at any time. Withdrawing your consent will not affect the lawfulness of any processing we conducted prior to your withdrawal, nor will it affect processing of your Personal Information conducted in reliance on lawful processing grounds other than consent; and
-You have the right to complain to a data protection authority about our collection and use of your personal information.

4. Exercising Your Rights. We provide features in our Services to allow our subscribers to respond directly to data subject requests to access, transfer, rectify or erase their personal information, or to restrict or object to the processing of their personal information. You may also contact us at privacy@screens.ai to request access to, transfer of, and rectification or erasure of your personal information, or restriction of processing, or to object to processing of your personal information, to the extent that we process such information on our own behalf. Please specify the nature of your request and the information that is the subject of your request. We may require you to submit additional information necessary to verify your identity and status as an EU data subject. If we are processing your personal information for a subscriber, we will forward your request to our subscriber and assist the subscriber in responding within 30 days. If you are a visitor to our Site, we will respond to your request directly within 30 days. If we are processing your personal information based upon the lawful ground of your consent, you have the right to withdraw your consent for such processing at any time without affecting the lawfulness of processing based on consent before it is withdrawn. To withdraw consent, please email us at privacy@screens.ai.

5. Retention. At a minimum and to the extent allowed under applicable law, we will retain your personal information for as long as necessary for the purpose in which it was collected, such as to deliver a Service, perform our obligations under a contract, for our or a third party's legitimate interest, or your consent.

US State Privacy Law Rights

California Resident Privacy Rights

If you are a California resident, the California Consumer Protection Act and its implementing regulations (CCPA), as amended by the California Privacy Rights Act (CPRA), may provide you with additional rights regarding your personal information. The rights outlined in this section do not apply to information exempted under the CCPA, including aggregated data, or to individuals who are not residents of California.

To the extent provided under the CCPA, and subject to applicable exceptions, California residents have a right to request information about our collection, use, and disclosure of their personal information. Specifically, California residents have the following rights:

1. The right to know the categories and specific personal information we have collected, the categories and sources from which we collected the personal information, the categories of third parties with whom we share personal information, and the business or commercial purpose for collecting or selling (if applicable) personal information;
2. The right to request a copy of the personal information that we collected during the past 12 months;
3. The right to opt out of sales of personal information or sharing personal information for cross-contextual behavioral advertising (in each case, where applicable and in accordance with CCPA);
4. The right to request that we delete the personal information that we have collected from you, subject to certain exceptions;
5. The right to correct inaccurate personal information that we maintain about you;
6. The right to limit the disclosure of your sensitive personal information, if we use or disclose sensitive personal information;
7. The right to exercise the rights described above free from discrimination or retaliation, as prohibited by the CCPA.

 

We do not "sell" personal information for monetary compensation. However, we use third party analytics tools, social media pixels and may use targeted advertising platforms. In the past 12 months, we have “sold” or “shared” as defined under the CCPA the following categories of personal information: Identifiers and internet or other similar network activity. 

 

To the extent that sharing personal information with these services is considered a “sale” or “sharing” under CCPA, you may opt-out of the sale or sharing of your information by managing your preferences in accordance with the section titled ”Cookies, Other Storage and Web Beacons.”

We have collected the following categories of personal information in the past twelve (12) months:
Identifiers, Commercial Information, Internet or other similar network activity, geolocation data, and professional or employment related data.

We have disclosed the following categories of personal information to third parties for a business or commercial purpose in the preceding twelve (12) months: (a) Category A “Identifiers,” (b) Category B “Personal Information, as defined in the California Customer Records Law,” (c) Category C Protected Classification,” (d) Category D “Commercial Information,” (e) Category F “Internet or Other Electronic Network Activity Information,” and (f) Category I “Professional or Employment Information.” Please see the section "How Your Information is Disclosed" above for more information.

Financial Incentives

Financial incentives are programs, benefits, or other offerings, including payments to consumers as compensation, paid in exchange for the disclosure, deletion, or sale of personal information about them. We do not offer financial incentives to a consumer for the disclosure, deletion, or sale of their personal information.

Exercising Your US Privacy Rights

California residents may exercise their CCPA rights by contacting us by phone or email as indicated in the “How to Contact Us” section below. Your rights may only be exercised by you or by your authorized agent.

Your request must include enough information to allow us to reasonably verify that you are the person about whom we collected personal information or an authorized representative, which may include: (a) verifying your account information if you have an account with us; or (b) requesting two forms of identification that are reliable for verification purposes, unless the request includes sensitive information and, in which case, we may require three forms of verification and a signed declaration. The information included in your request must allow us to properly understand, evaluate, and respond to it.

We cannot respond to your request if we cannot verify your identity or authority to make the request and confirm that the personal information relates to you. If we cannot verify your identity or authority, we will not fulfill your request. We will only use personal information provided in the request to verify the requestor’s identity or authority to make it.


You may submit a request through a designated agent. You must instruct that agent that they will need to state that they are acting on your behalf when making the request, have reasonably necessary documentation, and be prepared to provide the necessary personal information to identify you in our database.

 

We will try to respond to your request within 45 days. If we require additional time, we will inform you of the reason and extension period. Any disclosures we provide to California residents will only cover the 12-month period preceding our receipt of your request.

California’s Shine the Light

 

Pursuant to California Civil Code Section 1798.83, known as the California “Shine the Light” Law, if you are a California resident, you have the right to obtain: (a) a list of all third parties to whom we may have disclosed your Personal Information within the past year for direct marketing purposes, and (b) a description of the categories of Personal Information disclosed, by contacting us per the “How to Contact Us” Section below.

Children

We do not knowingly collect personal information from an individual under the age of 16. If you are under the age of 16, please do not submit any personal information through the Site. If you have reason to believe that we may have accidentally received personal information from an individual under the age of 16, please contact us immediately at privacy@screens.ai. 

Data Retention

How long we retain your information depends on the type of data and the purpose for which we process the data. We will retain your information (a) for the period necessary to fulfill the purposes outlined in this Privacy Policy and our agreement with you, or (b) until you ask us to delete such information in accordance with the instructions set forth in this privacy policy, unless (c) a longer retention period is required by applicable law.

Changes to Privacy Policy

We reserve the right to update or modify this Privacy Policy at any time and from time to time to ensure it's easy to understand, aligns with our current practices and operations, and comply with continually evolving laws and regulations. Please review this Privacy Policy periodically, and especially before you provide any information. Your continued use of our Site and Services constitutes your agreement to this Privacy Policy and any updates to this Privacy Policy. The date this Privacy Policy was last updated and a change log are provided below. 

How to Contact Us

If you have any questions about our Privacy Policy or requests regarding your personal information, please email privacy@screens.ai or you may also contact us by mail at Agiloft, Inc. (d/b/a Screens), 9615 E County Line Rd, Ste. B-409, Centennial, CO 80112 Attention: Privacy Department.