From Crisis to Control: How Screens’ Bulk Review Feature Streamlined a Data Breach Response

The ability to quickly analyze large volumes of contracts can be the difference between crisis and control. Recently, a Screens customer faced a critical situation. They had experienced a data security breach, affecting a subset of their customers. General Counsel needed to quickly determine the company’s security incident response time obligations across more than 200 customer contracts. By using the Screens’ Bulk Review feature, they were able to identify response times for all 200 contracts within 20 minutes. So how does it work? 

Bulk Review: rapid and accurate analysis

Bulk Review allows users to upload and analyze up to 5,000 contracts simultaneously. This powerful tool can be applied to any question or standard, making it invaluable for various scenarios, from M&A due diligence to crisis management. The process is straightforward: users create a contract playbook with specific prompts, upload their documents, and let Screens do the heavy lifting. 

In this data breach example, the customer began by creating a specialized playbook (called a ‘screen’) within the web application, carefully crafting a precise prompt about security incident response time obligations. To ensure accuracy, they conducted preliminary testing by running the playbook across sample contracts, which allowed them to refine the prompt and validate the AI's understanding of the specific requirements.

Once satisfied with the initial setup, all 200 contracts were securely uploaded to the Screens web application. Leveraging the Bulk Review feature, the customer executed their new playbook across the entire document set, enabling a comprehensive and simultaneous analysis. Within 20 minutes, Screens had systematically processed all 200 contracts and generated results in real-time, arming the customer with a comprehensive and accurate overview of their security incident response obligations. 

The results were presented in an easily navigable format on the web application and could be downloaded into Excel format featuring each contract as a row and including not just the direct answers, but also the reasoning and the most relevant source language from each document. This approach transformed what could have been a weeks-long manual review into a rapid, precise, and actionable analysis, showcasing the transformative potential of AI-powered contract review technology.

Accuracy and speed at scale

The benefits of Bulk Review in this scenario were clear:

1. Unprecedented Speed: What might have taken weeks of manual review was completed in about two hours, including setup and analysis.
2. Comprehensive Analysis: All 200 contracts were thoroughly examined, ensuring no critical information was missed.
3. Structured Output: The results were presented in an easily digestible Excel format, with contracts listed as rows and relevant information in columns.
4. Auditable Insights: Screens provided not just answers but also reasoning and relevant source language, facilitating quick verification and deeper understanding.
5. Scalability: While this case involved 200 contracts, the system can handle up to 5,000, making it suitable for even larger-scale reviews.

By combining speed, accuracy, and comprehensive insights, Screens empowered this customer to respond swiftly to the crisis, conduct thorough due diligence, and ensure they were honoring their varying obligations to customers regarding notification timing. 

To learn more about how you can securely review thousands of contracts with efficiency and accuracy, book a demo with a Screens expert here.